Are you looking for a fantastic opportunity to showcase your unique products and services to a large audience? Join us at the 180th Markham Fair and be a part of our tradition celebrating 180 years of community spirit and agricultural heritage.  Don’t miss this chance to connect with our community and grow your business!  Apply today.

If you are interested in being a vendor at the 2024 Markham Fair, send an email to concessions@markhamfair.ca and provide the following information:

• Company Name
• Your Name
• Company Phone Number and/or Cell Phone Number
• Email Address
• Products or Services you wish to sell or promote
• Other Shows where you have exhibited
• Indoor or Outdoor Space Preference
• Attach a picture of your booth or display taken at another show

Each year we receive many applications for concession space.  Please know that returning vendors are given priority, and then each application is reviewed for uniqueness and/or products that we feel will enhance Markham Fair.  You may not receive a response from us until after September 1st, and in some cases, we will not be able to offer you space.  We do appreciate your interest in Markham Fair and wish you the very best.

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2024 CONCESSIONS SPACE PRICING

(Prices do not include HST)

INDOOR SPACE

10 ft x 10 ft Booth

• Cost: $700
• Interior corner: additional charge of $125.
• Exterior corner: additional charge of $250 (may only be purchased with the adjacent booth).
• Additional space is sold in increments of 10 feet.
• Includes access to one 120-volt, 15-amp plug.

Note: A limited number of 10 ft x 15 ft booths are available at $1,050.  Please email concessions@markhamfair.ca to inquire.

10 ft x 5 ft Booth

• Cost: $400
• Interior corner: additional charge of $100.
• Additional space is sold in increments of 10 feet.
• Includes access to one 120-volt, 15-amp plug.

Note: 10 ft x 5 ft spaces are 10 ft wide and 5 ft deep and are only available to vendors promoting or selling a service.  There are no 10 ft x 5 ft exterior corner booths.

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OUTDOOR SPACE

Non-Food Vendors

• Cost: $330 for a minimum rental of 15 linear feet.
• Additional space is sold in 5-foot increments at $22 per foot.
• Depth is 15 ft to 20 ft, depending on the location.

Food Vendors

• Cost: $375 for a minimum rental of 15 linear feet.
• Additional space is sold in 5-foot increments at $25 per foot.
• Depth is 15 ft to 20 ft, depending on the location.

Hydro

220-volt

• Cost: 30-amp = $250, 50-amp = $275, 80-amp = $300.

120-volt, 15-amp

• Each indoor/outdoor space has access to one 120-volt, 15-amp outlet.
• Additional outlets are available at $25 each.
• Outdoor hydro hookups can be up to 50 feet from the booth. It is the vendor’s responsibility to provide an extension cord.  Markham Fair does not provide extension cords.

Food Vendor Service Charge

• Cost: $120
• All food concessions are charged a waste removal service fee that must be included in the Concession Space Application/License.

House Trailers

• Cost: $25 per day, per trailer.
• Limited space is available for parking house trailers and the fee must be included in the Concession Space Application/License for consideration and approval.  The location is to be at the discretion of Markham Fair. 
• Overnight stays in the Concession area are prohibited.

Vendor Admission

• Each concession will be allotted 8 passes at check-in.
• Extra passes may be purchased for $12.00 each.
• These reduced rate passes are only available from the Concessions Office.
• Markham Fair reserves the right to limit the number of purchased passes available to any vendor.

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ADDITIONAL INFORMATION

1. Payment

No application will be considered and no space will be held without a signed application, payment and Certificate of Insurance.

• Acceptable payment methods include credit card, e-Transfer, cheque, cash or debit.
• e-Transfers should be directed to etransfer@markhamfair.ca.
• Cheques must be payable to Markham Fair.  A $50 penalty will apply for NSF cheques.  Cheques will not be accepted after September 19, 2024.

2. Liability Insurance

All vendors must provide a Certificate of Insurance that

• confirms a minimum of $2,000,000 Commercial General Liability including Products and Completed Operations coverage,
• Names Markham and East York Agricultural Society (not Markham Fair) as an additional insured, and
• Confirms coverage for the duration of the Fair including set-up and take-down days.

Certificates must be emailed to concessions@markhamfair.ca by September 15, 2024.  Vendors will not be permitted to move in or set up without proper insurance coverage and evidence thereof.  Failure to provide a certificate of insurance before the opening day of the Fair will result in forfeiting your licence and no refund will be provided.

We’ve partnered with Duuo Insurance to offer Markham Fair & Markham Fair Artisan Market vendors affordable short-term insurance coverage that meets our requirements. Single-day policies begin at just $16/day! Get set-up in minutes and enjoy preferred partner pricing HERE

3. Food Vendors

All food concessions are responsible for completing York Region Health Department’s Food Vendor Application Event Form and returning it to Markham Fair at concessions@markhamfair.ca no later than September 13, 2024.

All food concessions must display a sign with the menu and associated prices.

4. Set-Up

Indoor Vendors

• Tuesday, September 30th from 9:00 am to 8:00 pm
• Wednesday, October 1st from 9:00 am to 8:00 pm

Outdoor Vendors

• Monday, September 30th from 9:00 am to 6:00 pm
• Tuesday, October 1st from 9:00 am to 8:00 pm
• Wednesday, October 2nd from 9:00 am to 8:00 pm

Vendors must be in place and fully operational no later than 8:00 pm Wednesday, October 2nd or the vendor may forfeit their license and rental fee.

5. Hours of Operation

The Commercial Buildings will open at 8:30 am each morning for vendors to restock, set up or clean up.  All vehicles must be off the Fairgrounds 15 minutes before the opening of the Fair.

Admission gates open promptly at 9:00 am each day of the Fair.  Indoor and Outdoor booths must be open and staffed by competent personnel during all of the following hours of operation:

Thursday, October 3rd	9:00 am to 10:00 pm
Friday, October 4th	9:00 am to 10:00 pm
Saturday, October 5th	9:00 am to 10:00 pm
Sunday, October 6th	9:00 am to 06:00 pm

6. Restocking

Buildings will open 30 minutes before the Fair’s opening time for vendors to restock their booths.  Vehicles will be allowed onto the Fairgrounds from 8:00 am to 8:45 am.

7. Booth Accessories

Indoor booths include drapery, with 8 ft high backs and 3 ft high side dividers.  To ensure that all vendors have a good sightline from the aisle, displays must not exceed the height of the drapery.  Minor variations, such as step-down sidewall displays may occur, but must not exceed 8ft high beyond 4 ft from the back wall.

Tables, chairs, skirting, tablecloths, etc. are not provided by Markham Fair.

8. Space Allocation

Every effort will be made to accommodate requests for specific booth spaces; however, Markham Fair makes final allocations. In addition, should adjustments to the floor plan be deemed necessary, Markham Fair reserves the right to relocate booths as required at any time.

9. Tents

Vendors who plan to erect a tent or awning over their booth must include the added space necessary to accommodate guide wires and supports. All applicable building codes must be adhered to and relevant costs paid for by the Licensee.

10. Pets

Pets are not allowed on Markham Fairgrounds, except pets taking part in a Fair event which must be leashed. Leashed service or working animals required to assist disabled persons are accepted.

11. Take Down

Vendors may not dismantle or remove their booth before 6:00 pm on Sunday, October 6th.  No vehicles may enter the Fairgrounds to pick up booth materials until authorized.  All exhibit material must be removed by 4:00 pm Monday, October 7th.

12. No Smoking

Smoking and vaping are not permitted on Markham Fairgrounds.